Operations / 10 of 15
Project Management Systems
Build a fulfilment pipeline and central source of truth that aligns the entire team on all work
How it runs
Intake
New work item arrives
Ops base
Clients, work, people, assets
Spokes — 4 tools
- Slack
- Drive and Frame
- CRM
- Billing
Arrows run both ways, one source of truth
Stage 02
Assigned
Stage 03
In progress
Stage 04
Internal QA
Stage 05
Client review
Live
Live
What it is
One operational base every piece of work lives in, wired to the tools the team already uses, with work moving through stages that fire the right automation at each transition.
You need this if your team checks three tools to work out what to do today, because the cost isn't the checking.
It's that the tools disagree, and the reconciliation happens in someone's head, badly, under deadline.
If you already run a board, ask whether it's where work gets recorded or driven from, because only the second scales.
The actual build
What it does for you
The whole team gets one place that answers "what am I doing today"
so daily huddles stop being a status-reading exercise.
Every stage change fires the next step
so work moves without anyone shepherding it.
The whole pipeline becomes visible at once
which is the prerequisite for spotting a bottleneck rather than feeling one.
Built and running
Your Social Currency (Jamal) moved off a Notion setup that "just became a fucking mess… we're losing track of edits, we don't know how much the editors are doing each day, things are just getting lost." Result: team 6 → 18, six figures → seven figures, "tripled in all metrics"
LiveFounders freed off day-to-day production.
Want this one built into your business?
Thirty minutes, no deck. We map what you run today and tell you what it would take.