HR & Finance / 04 of 04
Hiring Funnel Systems
Manage the hiring process like a sales funnel
How it runs
Trigger
Application submitted, role ID
Step 01
Create the candidate record
Step 02
AI reads the CV in three calls
Step 03
Pull the role's scoring template
Step 04
Score against role requirements
Router
Book interview or send decline
Board
Stage board: applied to hired
What it is
Applications enter a pipeline with stages, get read and scored by AI against the actual requirements for that specific role, and either book an interview or get a clean decline.
You need this if hiring means a founder reading a hundred CVs in the evenings, capping your hiring speed at your worst week and landing the cost as an unfilled seat.
If you already have a process, treating hiring as a funnel gives you the numbers: applications per source, screen-to-interview rate, time-to-offer.
The actual build
What it does for you
Every application gets read and scored the day it lands
so good candidates don't cool off in a backlog.
Scoring runs against the specific role's requirements rather than a generic rubric
which makes the shortlist worth trusting.
You get funnel numbers for hiring
so you can fix a source or a stage instead of just posting the job again.
Built and running
Built internally for the business. Ships as three parts: a Hiring Agent handling application intake, candidate record, AI CV analysis and role-template lookup; a Job Scoring Agent; and hiring-call handling.
How to build it
- Store one row per role holding its actual requirements, and pass the role ID through the application webhook
- Create a candidate record on every application before anything else runs
- Chain the AI in three small steps (extract the CV text, summarise the experience, score against that role's requirements) so each step is testable
- Auto-book interviews above the bar and auto-decline below it, leaving only the middle band for a human
- Track it like a sales pipeline: applications per source, screen-to-interview rate, time-to-offer
Want this one built into your business?
Thirty minutes, no deck. We map what you run today and tell you what it would take.